The Stock on Hand or SoH is the current count of how much stock we hold of a particular item.

When a purchase order is marked as received the stock on hand will be increased inline with the amount that has been received.

When an invoice or delivery note is made, the amount of stock for each item is removed from the stock on hand.

Actually, the stock is removed when the sale is placed in the checkout. While the sale is in the check out any changes to the item quantity will immediately alter the stock on hand. In this way stock is reserved for that customer on that sale.

see Credit Notes for more information.

From the main menu clock Stock, Stock List select the item you wish to adjust and from the menu button select Stock Adjust

There are two types of stock adjustment.

This is an absolute adjustment. The value you enter will be set as the new stock on hand when you press the OK button.

Care should be taken here if there are sales and purchases in progress. There might be other users doing 'stock adjustments' in parallel with you and your changes might override any changes the sales make.

In the box Add to Stock enter the value that is added to the current stock on hand and press Ok. This will adjust the stock by the value. For example:

• a value of 5 will add 5 to the stock on hand.
• a value of -1 will remove one from the stock on hand. This might be when a damaged item is thrown into the bin.

This is the safer way of changing the stock on hand as it will add or subtract a value from the stock on hand instead of setting it to an absolute value. Consider the following:

1. You open the stock adjust dialog, the stock on hand is 10 and you have found a damaged item that requires a stock adjust.
2. You fill out the Add to stock with '-1' and wait for sometime.
3. without your knowledge, another user sells one of the same item.
4. You press the Ok Button.
5. The stock on hand will now show -8 instead of -9 because there was a sale that took place between you opening the stock adjustment and pressing ok.